API advises parents and students to carefully review the following payment policies before applying to an API travel or study abroad program.
A non-refundable $150 deposit must accompany an application. Applications are accepted on a rolling basis and no application is processed without the deposit. The deposit is applied to the program cost and is not an additional fee. All fees, including the $150 application deposit, are refunded to students who are not accepted into an API program.
Upon receipt of the API acceptance forms, parents have 10 business days to confirm their child's participation in the program by submitting the $400 confirmation payment. API cannot make any accomodations or on-site reservations on behalf of a student until confirmation payment has been received. The confirmation payment is applied to the program cost and is not an additional fee.
The balance of the program cost and all program forms are due by the Payment Deadline (approximately 2-4 weeks after the Application Deadline - click here for exact dates). A parent who does not meet this deadline may incur a $180 late payment penalty and will not have a reserved spot in the program until the balance is paid in full and all forms are received.
Upon being accepted to an API program, parents and students receive post-acceptance forms that must be completed by both the parents and the students by the payment deadline dates. Late forms are subject to a $30 late charge per form.
A $250 security deposit is due by the final payment deadline for all programs*. A fee of $75 will be retained from all security deposits to cover standard cleaning fees and general maintenance fees, including minor repairs and standard touch-up painting. The remaining $175 is refundable provided that: 1) no additional fees are assessed on-site for incidentals, damages or excessive utility usage; and 2) the API program fee has been paid in full. Housing for all year students during the period between the fall and spring semesters is not included in the API program fee. Most students take advantage of this time to return home to the U.S. or to travel around their host country. In most cases, API can arrange between-term housing for students in their host city for an additional fee. Refer to the city information sections for more specific housing information by location.
*Effective for spring 2018 and beyond, the security deposit will be $275, with a $95 maintenance fee. The maximum refund available to students will be $180, per the caveats mentioned above.
Alternative Payment Arrangement
API makes all arrangements on the student’s behalf prior to the program start, and, as such, cannot grant extended payment plans. Students who are unable to pay their program balance by their final payment deadline must sign up for the Alternative Payment Arrangement (APA). The APA requires the student submit the APA form and the following payments: the $400 confirmation payment, the $250 security deposit, any additional fees such as housing supplements, a $1000 down payment toward the final payment, and a $150 APA fee. This will extend the final payment due date until 30 days prior to the program start date.
Additional Payment Information
- Exceptions to the API payment policy will be made for students who exhibit financial need or for those who establish an individual API payment plan. Information on these options is available post-acceptance.
- A $30 fee will be asssessed on all returned checks.